Office Manager

Job location: Katowice

We’re a younger brother of the software house based in Wrocław. Clearcode’s Katowice branch currently consists of 2 independent development teams (15 people altogether). However, we have quite ambitious plans for the near future and to make them come true we’re moving to a brand new office. We think this is the right timing for a new person to join our team to bring some positive vibes and make our life even sweeter. :)

Your tasks:

  • Taking care of the office:
    • Making sure that nothing is missing… ever!
    • Collecting and placing orders
    • Controlling the documentation and information flow between Katowice and Wrocław branches
    • Taking care of the invoices and delivering them to our finance department in a timely manner
    • Coordinating communication with the building’s administration, reporting defects, and overseeing the realization of repair works
  • Taking care of the team:
    • Organizing internal events & meetings
    • Arranging business trips to Wrocław (supporting the colleagues attending company meetings, workshops, conferences)
    • Ordering benefit cards
  • Supporting HR:
    • Coordinating interviews with candidates in our office in Katowice (scheduling meetings, gathering feedbacks)
    • Preparing materials and stories covering current events in the office (for internal team updates and/or social media posts)
    • Supporting the onboarding process for the new employees (contracts, benefits, introducing to the company and its unique culture)

Occasionally:

  • Organizing the visits of our employees and clients in Katowice (booking accommodation, transportation, etc.)
  • Providing insights into events for developers taking place in Upper Silesia and cooperating with the HR in the organization of our team’s participation

What do we expect from you?

  • A relevant experience on a similar position
  • Great work organization
  • Independence, initiative, and proactive attitude
  • Fluent command of English (to communicate with our offices in Cologne and New York as well as with visitors)
  • Availability: 20 hours per week

A huge plus would be:

  • An interest in the area of HR/EB/PR

We can promise you:

  • Flexible cooperation
  • A development tools package with a regularly updated resource library, regular events with lectures given by our colleagues, knowledge-sharing (tech and business) groups
  • Private healthcare
  • A Multisport Card
  • A lunch Card
  • Unforgettable parties and integration trips
  • A completely unique work atmosphere – we really like to keep things informal

Please don’t forget to include the following statement in your CV: “I hereby give consent for my personal data to be processed for the purposes of recruitment, in accordance with the Personal Data Protection Act dated 29.08.1997 (uniform text: Journal of Laws of the Republic of Poland 2002 No 101, item 926 with further amendments)”

Apply for a job at Clearcode

  • I hereby give consent for my personal data to be processed for the purposes of recruitment, in accordance with the Personal Data Protection Act dated 29.08.1997 (uniform text: Journal of Laws of the Republic of Poland 2002 No 101, item 926 with further amendments).